Rental Policy

Driver's License

A valid driver's license and proof of insurance are required at pickup. International visitors must present either an international driver's license or an English translation of their license, along with their passport.

Drivers must be 25 or older. Renters aged 21–24 may qualify with a valid Commercial Driver's License (CDL) or with management approval under special circumstances.

Proof of Insurance

Renters must carry valid Primary Liability Insurance from a major carrier, with coverage that extends to rental vehicles. We're unable to accept coverage from carriers whose policies exclude rental use — if you're unsure whether your policy qualifies, contact us before booking.

A $400 refundable security deposit is authorized at pickup and returned within 3 business days after drop-off, minus any tolls, fines, or damage.

Mileage

Every rental includes 250 free miles per day (e.g. 2,500 free miles on a 10-day rental). Additional miles are billed at $0.35/mile.

Additional Drivers

Up to 2 additional drivers are included free of charge (3 total, including the primary driver). Extra drivers beyond that are $20/day each. All additional drivers must meet the same license and insurance requirements as the primary driver.

Free Cancellation Window

Cancel within 24 hours of booking for a full refund of your $200 deposit. If our card processor charges us a fee to refund your payment, that fee is deducted from your refund.

After the Free Window

From the end of the free cancellation window up until 72 hours before pickup, the $200 deposit is retained as a cancellation fee.

Within 72 Hours of Pickup

Reservations made or confirmed within 72 hours of pickup can't be cancelled, changed, or refunded, and the full rental amount is charged. Once we confirm a van to you this close to pickup, we turn away every other customer waiting for that same vehicle — so we're unable to release it back.

All cancellations must be submitted by email to zamotatrade@gmail.com so we have a written record.

Reservation Deposit

A $200 reservation deposit is charged at the time of booking to hold your van. The remaining rental balance is invoiced to your email approximately 3 days before pickup.

Security Deposit

A separate $400 refundable security deposit is authorized at pickup and released within 3 business days after return, minus any tolls, fines, or damage.

Rental Day

Pickup starts at 7:00 AM daily. A rental day is a 24-hour period (7 AM to 7 AM), with a 1-hour grace period on return. Late returns beyond the grace period are billed as an additional full day.

Airport Delivery

We deliver to O'Hare (ORD) and Midway (MDW) for a $120 flat delivery fee. Select this option when booking, or call us to arrange.

Smoking & Pets

Smoking and vaping are not permitted in any of our vans; a cleaning fee applies if detected on return. Pets are welcome, but the van must come back free of pet hair and odor, or a pet-cleaning fee will apply.

Tolls, Tickets & Fines

Any tolls, parking tickets, red-light camera or speeding violations incurred during your rental are the renter's responsibility and will be deducted from the security deposit, along with a standard administration fee.

Accident Reporting

Any accident, regardless of severity, must be reported to us right away at (858) 241-1035 and to the police — a police report is required for all incidents.

Breakdowns

If your van has a mechanical issue that isn't the result of misuse, call us immediately — we'll arrange towing and get you back on the road as quickly as possible.

Early Return

If you return your van earlier than the date and time agreed in your reservation, you won't receive a refund for the unused portion — the full rental rate for the entire period still applies. This keeps things fair and equitable for all our customers.

Rental Extension

Need more time? Call us at (858) 241-1035 — we'll let you know if an extension is possible. If approved, the full estimated balance for the updated reservation must be paid before the extension is confirmed. Reach out as early as possible so we have time to work it out.